11 Colonel By Drive
EXHIBIT HALL: Confederation Ballroom and Foyer (4th Floor)
APPLICATION/ACCEPTANCE/CONFIRMATION: Submission of this application for exhibit booth space constitutes a binding agreement upon the applicant, subject to the terms, rules and regulations set forth in the exhibitor prospectus – click here.
TERMS AND CONDITIONS: Review the terms and conditions in the exhibitor prospectus – click here.
EXHIBIT SCHEDULE: Review the exhibit schedule in the exhibitor prospectus – click here.
BOOTH ASSIGNMENT: Review the exhibit hall floor plan to identify your top three choices of booth location – click here. If you would prefer to be assigned booth space away from or next to another exhibitor, please provide details. All requests will be noted and taken into consideration.
The AMMI Canada – CACMID Annual Conference Secretariat assigns space as equitable as possible. Sponsors receive first priority booth assignment, followed by first-come first-served based on registration date thereafter.
The first round of booth assignments will be issued on or around Monday, January 7, 2019. Once the first round assignments have been made, an updated floor plan will be available for additional exhibitors to choose from remaining booth spaces. The second round booth assignments will remain open until Monday, February 4, 2019. If a company has not selected a booth location by this date, the conference secretariat will assign a booth based on space available.
The AMMI Canada – CACMID Annual Conference Secretariat reserves the right to make the final decision with regard to booth space allocation and to change a space assignment after the assignment is made should it become necessary to do so. Exhibitors will be notified immediately should this be the case.
The AMMI Canada – CACMID Annual Conference Secretariat reserves the right to revise the floor plan to meet the needs of the majority of exhibiting companies and the overall conference.
EXHIBITOR DIRECTORY: Your participation includes a brief profile of your organization (maximum 25 words per booth space) along with contact information in the exhibitor directory section of the conference final program guide. The final program will only be available as an electronic file. Submit your entry for the exhibitor directory by MONDAY, FEBRUARY 4 – click here.
EXHIBIT BOOTH STAFF REGISTRATION: Register the representatives from your organization who will be staffing your booth during the conference by MONDAY, MARCH 4 – click here.
Name badges are required by all participants to access the exhibit hall. Exhibitors must be pre-registered and will receive a name badge on-site. Registered exhibitors are invited to attend events in the exhibit hall. Each booth space includes registration for two exhibitors (and some sponsorship levels also include additional). Extra booth representatives in addition to your allocation may be registered at $100 each.
CONFERENCE REGISTRATION: Exhibitors who wish to attend the full conference and scientific sessions must be registered online for the conference – click here. Discounted rates are available until February 19, 2019.
TRAVEL DISCOUNTS: The AMMI Canada – CACMID Annual Conference Secretariat has secured special discounts for travel to and from Ottawa for the conference with Air Canada, Porter Airlines, WestJet, and Via Rail.
To take advantage of travel discount offers, you will need the booking instructions provided in your exhibitor registration confirmation email. If you are registered, but you are unable to locate this communication, please contact firstname.lastname@example.org.
MEETING/EVENT SPACE RESERVATIONS: If meeting and/or event space is needed, exhibitors must go through the AMMI Canada – CACMID Annual Conference Secretariat – phone 613-260-3233, extension 103, or email email@example.com.
Notice of cancellation must be submitted in writing and will result in a refund based upon the following schedule: cancellations submitted 120 days before the beginning of the event will receive a full refund less a $200 administrative fee; cancellations submitted 119 to 60 days before the event will be refunded 50% of the total exhibitor commitment; no refunds will be provided within 60 days of the event.
The AMMI Canada – CACMID Annual Conference Secretariat reserves the right to resell/reassign exhibit space upon receipt of written cancellation. Applications not fully paid by the event start date are subject to cancellation and/or reassignment at the conference secretariat’s discretion, without refund and with liability for the balance remaining due.